Privacy Policy

The collection of personal information will be limited to the amount and type of information required specifically for an identified purpose.  ABC Company shall not use or disclose personal information for purposes other than those for which it was collected, except with the consent of the Staff member or if the use or disclosure is authorized by law.

Personal information collected in one business unit of ABC Company may be shared with other business units of ABC Company for the purposes as identified above.  ABC Company may disclose personal information about its Staff for human resources and benefits administration and in the context of providing references regarding current or former employees in response to requests from prospective employers.

ABC Company will compile and disclose certain information about Staff to a limited number of third parties and those we are obliged to do so by law in order to administer staffing, compensation, and benefits programs.

Although ABC Company will protect and limit the use of personal information about Staff that is disclosed to third parties, ABC Company is not responsible for the subsequent uses or disclosure of the subject personal information by the third-party recipient such as government agencies.

ABC Company takes appropriate steps to ensure that personal information is accurate, complete and up-to-date to minimize the possibility that inaccurate personal information is used to make a decision about Staff.

ABC Company will provide adequate safeguard practices to ensure the security of personal information, protect the information against loss or theft and safeguard the information from unauthorized access, disclosure, copying, use or modification.

Only ABC Company Staff with a business need to know, or whose duties reasonably so require, are granted access to personal information about ABC Company Staff.

Personal information is kept as long as necessary to satisfy the purposes.  Personal information that has been used to make a decision about an employee shall be retained for a reasonable period, which will permit the Staff member to access the personal information after the decision has been made.

Files containing personal information are business records and, as such, property of ABC Company.  Subject to ABC Company’s legal rights and obligations, ABC Company shall, upon receipt of a written request, inform the Staff member of the existence, use and disclosure of his or her personal information and shall, subject to reasonable limitations, permit the individual access to that information. ABC Company will respond to a request to access personal information within a reasonable time.

Personal information contained in business records may not be edited or removed except as follows:

  • When a Staff member can demonstrate that the personal information is not accurate or complete, the information will be annotated or amended as appropriate.
  • When the information is (i) personal information about a third party, (ii) sensitive or confidential business information of ABC Company or a third party or (iii) any other information that ABC Company is required or permitted by law to remove.

Staff members can seek access to their personal information by sending a written request to the  Human Resources Department.