16 Jun 2022

How to Save or Print an Outlook Calendar as PDF

WAMS, Inc.News, User Guides  

A lot of people prefer to see their Calendar with their busy schedule on the paper or share their availability with others without sending Outlook calendars. Microsoft Outlook offers a way to save your Outlook Calendar as pdf file or print your calendar events in multiple useful formats.

Here’s how to save your Outlook Calendar as a pdf file or print it:

1.) If you use several Calendars in you Outlook, open the Calendar view and select the calendar you want to print:

outlook calendar

2.) On the File tab, click Print:

outlook email print settings

3.) From the Printer dropdown list, select the printer in which you want to print the Calendar or select Microsoft Print to PDF to save the Calendar to a pdf file.

4.) Change the Calendar options by clicking the Print Options button:

    • Under Print range, select the appropriate data range and check hide/show details of the private appointments.
    • Set all other parameters like for common printing.

outlook print options

5.) In the Settings list, select the specified calendar style:

    • Daily Style
  •  outlook email calendar daily style
    • Weekly Agenda Style
  • outlook email calendar weekly agenda style
    • Weekly Calendar Style
  • outlook email calendar weekly calendar style
    • Monthly Style (used by default)
  • outlook email calendar monthly style
    • Tri-fold Style
  •  outlook email calendar tri-fold style
    • Calendar Details Style
  •  outlook email calendar calendar details style

6.) Click Print.

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